eBay QuickBooks integration for managed payments

Connect eBay to QuickBooks, import managed payments payouts, and post reconciliation-ready sales, fees, refunds, taxes, shipping, and deposits into QuickBooks.

Import each eBay payout and post one summarized entry.

Turn eBay managed payments deposits into QuickBooks entries that explain the bank feed.

Use your trial to prove one eBay payout imports, posts, and reconciles before backfilling history.

eBay lines

QuickBooks accounts

Sales

eBay Sales

Shipping collected

eBay Shipping

Refunds

eBay Refunds

Final value fees

eBay Final Value Fees

Processing fees

eBay Payment Processing Fees

Sales tax

eBay Sales Tax Payable

Default account names from Quick Setup. You can change any mapping.

Verified QuickBooks App Store reviews
14 days Free trial, last 90 days of payouts imported
$29 / mo Growth plan, no cap on channels

eBay to QuickBooks: one summarized entry for each deposit

eBay pays you in batches. Each deposit mixes sales, fees, refunds, and taxes, so it rarely matches your QuickBooks books on its own. An eBay payout covers sales, refunds, shipping labels, fees, tax, and adjustments. Taxomate imports the eBay managed payments payout and posts one summarized entry to QuickBooks that matches the bank deposit. You skip the spreadsheet.

Before and after

68 eBay transactions become one QuickBooks entry.

Every order adds its own sale, fee and shipping lines to the eBay payout. Taxomate adds them up by category, so QuickBooks gets one entry with the same total as the bank deposit.

eBay payout lines 68 lines

#1041 Sale $24.99
#1041 Shipping $4.99
#1041 Final value fee −$4.37
#1042 Sale $18.50
#1042 Final value fee −$2.85
#1043 Sale $31.00
#1043 Final value fee −$4.51
#1044 Sale $12.99
#1044 Shipping $4.99
#1044 Final value fee −$2.78
#1045 Sale $44.00
… 57 more lines

QuickBooks · One summarized entry

eBay sales and shipping: $765.78
Refunds: −$55.00
eBay fees: −$112.64
Bank deposit: $598.14

Posted as a journal entry or an invoice, based on your setting.

Example figures for 28 orders. Your categories and accounts follow your own payout and mappings.

Setup

How to connect eBay to QuickBooks

01

Connect eBay

Connect your eBay seller account. You approve access in eBay. Taxomate then fetches your managed payments payouts.
02

Connect QuickBooks

Connect QuickBooks Online. You sign in with Intuit and approve access to your company file.
03

Set your account mappings

Run Quick Setup to create default income, expense, and cost of goods accounts in QuickBooks, or pick accounts you already have. Then check the account for each category. You can change any mapping later. Taxomate does not post until the required mappings are set.
04

Review an eBay payout

Open an eBay payout in Taxomate. It shows sales, refunds, shipping, fees, and tax grouped by category, with the payout total.
05

Post to QuickBooks

Post the payout. Taxomate creates one summarized entry in QuickBooks as a journal entry or an invoice, based on your posting setting. You can also turn on auto-post so new payouts post after the deposit date.
06

Reconcile with your bank deposit

Match the posted entry to the bank deposit in QuickBooks. The posted total is the payout total, so it lines up with the deposit. If you turned on auto deposit, Taxomate also records the deposit to your bank account.

Posting

What Taxomate posts to QuickBooks

Taxomate groups each payout by category and posts them to the QuickBooks accounts you map. The table lists the categories and where each one goes.

Transaction type	Where it goes	Default account
Sales	Income account	eBay Sales
Discounts	Income account	eBay Discounts
Shipping collected	Income account	eBay Shipping
Refunds	Income account	eBay Refunds
Shipping labels	Expense account	eBay Shipping Labels
Final value fees	Expense account	eBay Final Value Fees
Insertion fees	Expense account	eBay Insertion Fees
Ad fees	Expense account	eBay Ad Fees
Payment processing fees	Expense account	eBay Payment Processing Fees
Disputes and chargebacks	Expense account	eBay Chargebacks
Sales tax collected and remitted	Liability account	eBay Sales Tax Payable
Adjustments	Other income account	eBay Adjustments

Good to know

Taxomate posts the totals as a journal entry or as an invoice with sales items, based on your setting. When you post journal entries, it can also create the bank deposit.
You can turn on QuickBooks classes to track amounts by class.
Every mapping is yours to change. The default account names are a starting point.

Questions before you connect eBay to QuickBooks

Short answers on how a payout-based workflow handles eBay deposits in QuickBooks.

How do I connect eBay to QuickBooks without rebuilding payout spreadsheets?

Start with the eBay managed payments payout, import the related sales, fees, refunds, taxes, and adjustments, then review the summarized QuickBooks entry before posting.

Can an eBay QuickBooks integration help reconcile deposits in QuickBooks?

Yes, if the workflow uses the payout as the control total and posts a summarized entry that can be matched against the bank deposit in QuickBooks.

What should I test first in an eBay to QuickBooks trial?

Use one recent eBay managed payments payout as the activation test. The workflow is ready to scale when the first import, first successful post, and bank reconciliation all line up.

Before you import history

Test eBay to QuickBooks with one managed payments payout

Before you import months of eBay history, use one managed payments payout to confirm the summarized QuickBooks entry and bank deposit match.

1 Import one recent eBay managed payments payout with sales, refunds, fees, and taxes.
2 Review the QuickBooks summary and compare it to the eBay payout report.
3 Confirm the first successful post in QuickBooks reconciles to the bank deposit before importing more history.

Reconciliation playbook

eBay QuickBooks managed payments reconciliation playbook

The goal is for each managed payments deposit to match QuickBooks without hand-built payout journals.

Import the managed payments payout: Use the eBay managed payments payout as the control total, then group the related sales, refunds, fees, tax, shipping, and adjustments around that deposit.
Review the QuickBooks entry: Check the proposed QuickBooks summary for revenue, fees, refunds, tax, and clearing-account treatment before posting.
Match the bank feed: The first successful QuickBooks post should reconcile to the eBay bank deposit before you backfill more managed payments history.

Activation checklist

eBay managed payments payout imports with sales, refunds, fees, and taxes.
QuickBooks summary explains the payout without manual journal rebuilding.
The first successful post in QuickBooks matches the eBay bank deposit.

Comparing ecommerce accounting tools?

A2X vs Link My Books for eBay to QuickBooks

See how A2X, Link My Books, and Taxomate compare for this exact eBay to QuickBooks payout workflow before you test your first import and post.

Compare Options

What the eBay QuickBooks integration replaces

Without an integration, every eBay payout means copying a report into QuickBooks line by line and checking that the total matches the bank deposit. Taxomate does that step for you, the same way each time.

Less manual entry: Taxomate turns each eBay payout into one summarized entry in QuickBooks, so you match one entry to each deposit instead of copying payout reports by hand.
See where the money went: Sales, fees, refunds, shipping and tax post to the accounts you map, so your profit and loss report shows each one. Taxomate can also send summarized cost of goods sold (COGS) entries.
One summary per payout: Each summary breaks the payout down into sales, refunds and fees, and its total equals the deposit. You can review it before it posts.

Benefits

Why automate your eBay accounting?

Taxomate turns your eBay sales, fees and tax data into summarized entries that match your payouts in QuickBooks.

See all integrations →

No payout spreadsheets. Taxomate imports each eBay payout for you, so you do not rebuild it from reports in a spreadsheet.
The same mappings every time. Every payout posts with the account mappings you set, so each fee and tax type lands in the same account each month.
Books that stay current. Turn on auto-post and new payouts post after their deposit date, without a manual step.
Tax kept separate. Tax collected on eBay sales posts to its own account, separate from sales. Taxomate records the amounts; filing and tax advice stay with you or your accountant.

Why eBay sellers choose Taxomate

Taxomate handles the payout bookkeeping for eBay, so your time goes to checking the summary, not building it.

Onboarding help included: Book a free 1:1 onboarding call, or get help by email and video chat. Setup guides and help articles are in the help center.
You stay in control: You approve each connection in eBay and QuickBooks, set every account mapping, and can review each summary before it posts.
Priced by order volume: Plans start at $19/month for one sales channel with up to 200 orders a month, and the Growth plan has no channel limit. Every plan has a 14-day free trial.
UK and EU VAT: UK and EU eBay sellers can post VAT to its own accounts. A VAT setup guide is in the help center.

QuickBooks Inventory sync add-on

QuickBooks inventory sync for eBay

With the QuickBooks Inventory sync add-on, Taxomate also updates inventory in QuickBooks Online and helps you see profit by SKU.

See plans and pricing →

Sales invoices reduce or increase inventory levels in QuickBooks based on your eBay sales and fees.
Import inventory history for the period your plan includes, up to what eBay provides.
See the sales and fee breakdown per SKU with QuickBooks Online classes (requires a QuickBooks plan with classes).

eBay to QuickBooks questions

What is Taxomate?

Taxomate is an automated cloud-based accounting software designed to simplify the bookkeeping process for Amazon, eBay, Etsy, Walmart, and Shopify sellers. It imports eBay payouts and posts summarized sales, fees, refunds and taxes to QuickBooks Online, Xero or Wave, so you do less manual entry.

How does Taxomate integrate with eBay and QuickBooks?

Taxomate connects to your eBay account to fetch transaction details such as sales, refunds, and fees. It then processes these transactions and automatically posts them as summarized entries into QuickBooks that match your eBay payout reports, so each entry matches its deposit.

Do you charge extra for connecting multiple eBay accounts or for importing historical data?

Connecting multiple eBay accounts costs nothing extra. Historical data depends on your plan. Annual plans include all your history, as far back as eBay provides. Monthly plans include this year, and at least the last 90 days. Earlier years on a monthly plan are a one-time catch-up (3 times your monthly plan price, at least $79), or included if you switch to annual. Your 14-day trial imports the last 90 days, and the rest of your plan's history imports when your plan starts.

What kind of support and resources does Taxomate offer to its users?

Taxomate provides its users with a range of support options and resources. This includes email support, 1:1 video chat support, comprehensive guides, video tutorials, and a knowledge base filled with helpful articles. These resources are designed to help users navigate the software, from setup to advanced features, ensuring a smooth experience.