Automated Amazon to Xero integration
Sync Amazon payout summaries into Xero with clean sales, fees, refunds, taxes, and deposit matching.
Connect Amazon Seller Central to Xero and sync settlement payout summaries.
Post Amazon sales, fees, refunds, taxes, and deposits into Xero for cleaner reconciliation.
Use your trial to prove one Amazon settlement imports, posts, and matches the bank deposit.
Amazon lines
Xero accounts
- Product sales
- Shipping income
- Refunds
- Selling fees
- FBA fees
- Tax collected
- 5.0 / 5 88+ reviews on the Xero App Store
- 14 days Free trial, past payouts import free
- $27 / mo Multi-channel, no cap on channels
Amazon to Xero: one summarized entry for each deposit
Amazon pays you in batches. Each deposit mixes sales, fees, refunds, and taxes, so it rarely matches your Xero books on its own. An Amazon settlement report can hold more than 100 transaction types. Taxomate groups them into categories such as sales, fees, refunds, and taxes. Taxomate imports the Amazon settlement deposit and posts one summarized entry to Xero that matches the bank deposit. You skip the spreadsheet.
Before and after
96 Amazon transactions become one Xero entry.
Every order adds its own sale, fee and shipping lines to the Amazon settlement. Taxomate adds them up by category, so Xero gets one entry with the same total as the bank deposit.
Amazon settlement lines
96 lines
- #1041 Sale $24.99
- #1041 Shipping $4.99
- #1041 Commission −$4.50
- #1041 FBA fee −$3.86
- #1042 Sale $18.50
- #1042 Commission −$2.78
- #1042 FBA fee −$3.86
- #1043 Sale $31.00
- #1043 Commission −$4.65
- #1043 FBA fee −$3.86
- #1044 Sale $12.99
- … 85 more lines
Xero · One summarized invoice
- Amazon sales and shipping
- $765.78
- Refunds
- −$55.00
- Amazon fees
- −$223.00
- Bank deposit
- $487.78
A negative total posts as a bill instead.
Setup
How to connect Amazon to Xero
- 01
Connect Amazon
Connect your Amazon seller account. You sign in to Seller Central and approve access. Taxomate then starts importing your settlement reports.
- 02
Connect Xero
Connect Xero. You approve access and select the Xero organization to use.
- 03
Set your account mappings
Run Quick Setup to create default accounts in Xero, or pick accounts you already have. Then check the account and tax type for each category. You can change any mapping later. Taxomate does not post until the required mappings are set.
- 04
Review an Amazon settlement
Open an Amazon settlement in Taxomate. It shows the sales, fees, refunds, and tax totals grouped by category, and the settlement total that lands in your bank. You can group the lines by transaction type, SKU, or order.
- 05
Post to Xero
Post the settlement. Taxomate creates one summarized invoice in Xero, with lines grouped by category, SKU, or order based on your setting. A negative total posts as a bill instead. You choose the invoice status: Draft, Submitted, or Authorised. You can also turn on auto-post so new settlements post after the deposit date.
- 06
Reconcile with your bank deposit
Match the posted invoice to the bank deposit in Xero. The invoice total is the settlement total, so it lines up with the deposit. Xero only matches approved invoices, so approve a Draft or Submitted invoice first.
Posting
What Taxomate posts to Xero
Taxomate groups each settlement by category and posts them to the Xero accounts you map. The table lists the categories and where each one goes.
| Transaction type | Where it goes |
|---|---|
| Sales (product price) | Income account |
| Shipping income | Income account |
| Refunds | Income account, as a reduction of sales |
| Commissions and selling fees | Expense account |
| Fulfillment and warehousing fees (FBA) | Expense account |
| Advertising | Expense account |
| Tax collected | Liability account |
| Tax remitted by Amazon (marketplace facilitator tax) | Asset account |
| Reimbursements for lost or damaged inventory | Income account |
| Reserved balance | Asset or liability account |
| Payable to Amazon | Clearing account |
Good to know
- Taxomate posts one invoice for the settlement, with lines grouped by category, SKU, or order. If the total is negative, it posts a bill.
- You can turn on Xero tracking categories to split amounts by tracking category.
- Every mapping is yours to change. The default account names are a starting point.
Questions before you connect Amazon to Xero
Short answers on how a payout-based workflow handles Amazon deposits in Xero.
How do I connect Amazon to Xero without rebuilding payout spreadsheets?
Start with the Amazon settlement deposit, import the related sales, fees, refunds, taxes, and adjustments, then review the summarized Xero entry before posting.
Can an Amazon Xero integration help reconcile deposits in Xero?
Yes, if the workflow uses the payout as the control total and posts a summarized entry that can be matched against the bank deposit in Xero.
What should I test first in an Amazon to Xero trial?
Use one recent Amazon settlement deposit as the activation test. The workflow is ready to scale when the first import, first successful post, and bank reconciliation all line up.
Before you import history
Test Amazon to Xero with one settlement payout
Before you backfill Amazon history, use one representative settlement payout to confirm the import, Xero post, and bank deposit match.
- 1 Import one recent Amazon settlement with sales, fees, refunds, taxes, and reserve activity.
- 2 Review the Xero summary against the Amazon settlement report before posting.
- 3 Confirm the first successful post in Xero reconciles to the bank deposit before importing more history.
Reconciliation playbook
Amazon Xero settlement reconciliation playbook
The goal is a Xero entry for each Amazon settlement that you can reconcile against the bank deposit.
- Use the settlement payout
- Import the Amazon settlement with sales, fees, refunds, tax, reserve activity, reimbursements, and adjustments tied to the deposit.
- Review the Xero post
- Check the summarized Xero entry before posting so revenue, fees, refunds, tax, and clearing lines match your chart of accounts.
- Prove deposit matching
- The first successful Xero post should reconcile to the Amazon bank deposit before you backfill additional settlements.
Activation checklist
- Amazon settlement imports with sales, fees, refunds, taxes, reserves, and adjustments.
- Xero summary explains the settlement deposit without manual spreadsheets.
- The first successful post in Xero reconciles to the Amazon bank deposit.
Comparing ecommerce accounting tools?
A2X vs Link My Books for Amazon to Xero
See how A2X, Link My Books, and Taxomate compare for this exact Amazon to Xero payout workflow before you test your first import and post.
What the Amazon Xero integration replaces
Without an integration, every Amazon payout means copying a report into Xero line by line and checking that the total matches the bank deposit. Taxomate does that step for you, the same way each time.
- Less manual entry
- Taxomate turns each Amazon payout into one summarized entry in Xero, so you match one entry to each deposit instead of copying payout reports by hand.
- See where the money went
- Sales, fees, refunds, shipping and tax post to the accounts you map, so your profit and loss report shows each one. Taxomate can also send summarized cost of goods sold (COGS) entries.
- One summary per payout
- Each summary breaks the payout down into sales, refunds and fees, and its total equals the deposit. You can review it before it posts.
Benefits
Why automate your Amazon accounting?
Taxomate turns your Amazon sales, fees and tax data into summarized entries that match your payouts in Xero.
See all integrations →-
No payout spreadsheets. Taxomate imports each Amazon payout for you, so you do not rebuild it from reports in a spreadsheet.
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The same mappings every time. Every payout posts with the account mappings you set, so each fee and tax type lands in the same account each month.
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Books that stay current. Turn on auto-post and new payouts post after their deposit date, without a manual step.
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Tax kept separate. Tax collected on Amazon sales posts to its own account, separate from sales. Taxomate records the amounts; filing and tax advice stay with you or your accountant.
Why Amazon sellers choose Taxomate
Taxomate handles the payout bookkeeping for Amazon, so your time goes to checking the summary, not building it.
- Onboarding help included
- Book a free 1:1 onboarding call, or get help by email and video chat. Setup guides and help articles are in the help center.
- You stay in control
- You approve each connection in Amazon and Xero, set every account mapping, and can review each summary before it posts.
- Priced by order volume
- Plans start at $14/month for one sales channel with up to 200 orders a month, and the Multi-channel plan has no channel limit. Every plan has a 14-day free trial.
- UK and EU VAT
- UK and EU Amazon sellers can post VAT to its own accounts. A VAT setup guide is in the help center.
Amazon to Xero questions
What is Taxomate?
Taxomate is an automated cloud-based accounting software designed to simplify the bookkeeping process for Amazon, eBay, Etsy, Walmart, and Shopify sellers. It imports Amazon payouts and posts summarized sales, fees, refunds and taxes to QuickBooks Online, Xero or Wave, so you do less manual entry.
How does Taxomate integrate with Amazon and Xero?
Taxomate connects to your Amazon account to fetch transaction details such as sales, refunds, and fees. It then processes these transactions and automatically posts them as summarized entries into Xero that match your Amazon payout reports, so each entry matches its deposit.
Do you charge extra for connecting multiple Amazon accounts or for importing historical data?
No, Taxomate does not charge extra fees for connecting multiple Amazon accounts or for importing historical data. Our pricing plans are designed to offer flexibility and scalability, allowing you to add as many accounts as you need without additional costs. Taxomate can import as much historical data as allowed by each sales channel.
What kind of support and resources does Taxomate offer to its users?
Taxomate provides its users with a range of support options and resources. This includes email support, 1:1 video chat support, comprehensive guides, video tutorials, and a knowledge base filled with helpful articles. These resources are designed to help users navigate the software, from setup to advanced features, ensuring a smooth experience.
Post your first payout today.
Try Taxomate free for 14 days. Import past payouts free, and check the first entry before you send it.