Automated Etsy to Wave integration

Sync Etsy payout summaries into Wave with clean sales, fees, refunds, taxes, and deposit matching.

Connect Etsy to Wave and automatically sync summarized sales, fees, refunds, taxes, and payouts.

Match Etsy deposits to clean Wave entries for faster reconciliation.

Use your trial to confirm the first import and first successful post.

14-day free trial

Set up in minutes

Etsy

Wave

  • Sales
  • Shipping
  • Refunds
Income account
  • Transaction fees
  • Listing fees
Expense account
  • Tax collected
Liability account
You choose the Wave account for each category.

Etsy to Wave: one summarized entry for each deposit

Etsy pays you in batches. Each deposit mixes sales, fees, refunds, and taxes, so it rarely matches your Wave books on its own. Etsy tracks your money in a payment account ledger. Taxomate reads the ledger and treats each disbursement to your bank as a deposit. Taxomate imports the Etsy deposit and posts one summarized entry to Wave that matches the bank deposit. You skip the spreadsheet.

Compare bookkeeping for Etsy sellers in our Etsy accounting software guide →

Before and after

96 Etsy transactions become one Wave entry.

Every order adds its own sale, fee and shipping lines to the Etsy deposit. Taxomate adds them up by category, so Wave gets one entry with the same total as the bank deposit.

Etsy deposit lines 96 lines

  • #1041 Sale $24.99
  • #1041 Shipping $4.99
  • #1041 Transaction fee −$1.95
  • #1041 Processing fee −$1.15
  • #1042 Sale $18.50
  • #1042 Transaction fee −$1.20
  • #1042 Processing fee −$0.81
  • #1043 Sale $31.00
  • #1043 Transaction fee −$2.02
  • #1043 Processing fee −$1.18
  • #1044 Sale $12.99
  • … 85 more lines

Wave · One summarized invoice

Etsy sales and shipping
$765.78
Refunds
−$55.00
Etsy fees
−$79.77
Bank deposit
$631.01

Wave allows 300 lines per invoice, so a very large payout can post as more than one.

Example figures for 28 orders. Your categories and accounts follow your own deposit and mappings.

Setup

How to connect Etsy to Wave

  1. 01

    Connect Etsy

    Connect your Etsy shop. You approve access in Etsy. Taxomate then reads your payment account ledger and treats each disbursement to your bank as a deposit.

  2. 02

    Connect Wave

    Connect Wave. You approve access in Wave and select the business to use. Wave requires an active Wave Pro plan or Wave Advisors package for third-party API connections such as Taxomate.

  3. 03

    Set your account mappings

    Run Quick Setup to create default accounts and sales items in Wave, or pick ones you already have. Then check the account for each category. You can change any mapping later. Taxomate does not post until the required mappings are set.

  4. 04

    Review an Etsy deposit

    Open an Etsy deposit in Taxomate. It shows sales, refunds, shipping, fees, advertising, and tax grouped by category, with the deposit total.

  5. 05

    Post to Wave

    Post the deposit. Taxomate creates a summarized invoice in Wave as a draft, then approves it. A negative amount is marked as sent. Wave limits an invoice to 300 line items, so a large deposit can post as more than one invoice. If posting fails, Taxomate deletes the invoices it created. You can also turn on auto-post.

  6. 06

    Reconcile with your bank deposit

    Compare the posted invoice to the bank deposit. Taxomate does not create the bank deposit in Wave.

Posting

What Taxomate posts to Wave

Taxomate groups each deposit by category and posts the totals to the Wave accounts you map. The list shows the categories.

Each category posts to the Wave account you map:

  • Sales
  • Shipping
  • Refunds
  • Transaction and payment processing fees
  • Listing fees
  • Etsy Ads and offsite ads
  • Adjustments
  • Tax collected
  • Tax remitted
  • Clearing
  • Reserved balance
  • Carried balance

Good to know

  • Taxomate posts to Wave as invoices. It does not create journal entries or bank deposits in Wave.
  • Each line on the invoice uses a Wave sales item, so each category needs a mapped account and sales item.
  • Every mapping is yours to change.

Questions before you connect Etsy to Wave

Short answers on how a payout-based workflow handles Etsy deposits in Wave.

How do I connect Etsy to Wave without rebuilding payout spreadsheets?

Start with the Etsy deposit, import the related sales, fees, refunds, taxes, and adjustments, then review the summarized Wave entry before posting.

Can an Etsy Wave integration help reconcile deposits in Wave?

Yes, if the workflow uses the payout as the control total and posts a summarized entry that can be matched against the bank deposit in Wave.

What should I test first in an Etsy to Wave trial?

Use one recent Etsy deposit as the activation test. The workflow is ready to scale when the first import, first successful post, and bank reconciliation all line up.

Before you import history

Prove the Etsy to Wave workflow with one real payout

Before you commit to any Etsy Wave integration, use one representative Etsy deposit to confirm the import, accounting post, and bank reconciliation path.

  1. 1 Import one recent Etsy deposit instead of starting with months of history.
  2. 2 Review sales, fees, refunds, taxes, and deposit matching before posting to Wave.
  3. 3 Confirm the first successful post in Wave reconciles to the bank deposit.

Reconciliation playbook

Etsy Wave payout reconciliation playbook

A useful Etsy to Wave integration has to do more than move orders. It should turn payout activity into accounting entries that explain the bank deposit without manual cleanup.

Start from the payout
Import the Etsy deposit that actually lands in the bank, then summarize the related sales, fees, refunds, tax, and adjustments around that deposit.
Post cleanly to Wave
Review the proposed Wave entry before posting so the sales, fees, refunds, tax, and clearing accounts match the way you close the books.
Prove it before backfilling
Use one recent payout as the activation test. The workflow is working when the first successful post matches the payout and reconciles to the bank feed.

Activation checklist

  • The Etsy deposit imports successfully.
  • The Wave posting summary separates sales, fees, refunds, and tax.
  • The posted total reconciles to the bank deposit before historical imports begin.

What the Etsy Wave integration replaces

Without an integration, every Etsy payout means copying a report into Wave line by line and checking that the total matches the bank deposit. Taxomate does that step for you, the same way each time.

Less manual entry
Taxomate turns each Etsy payout into one summarized entry in Wave, so you match one entry to each deposit instead of copying payout reports by hand.
See where the money went
Sales, fees, refunds, shipping and tax post to the accounts you map, so your profit and loss report shows each one. Taxomate can also send summarized cost of goods sold (COGS) entries.
One summary per payout
Each summary breaks the payout down into sales, refunds and fees, and its total equals the deposit. You can review it before it posts.

Benefits

Why automate your Etsy accounting?

Taxomate turns your Etsy sales, fees and tax data into summarized entries that match your payouts in Wave.

See all integrations →

  • No payout spreadsheets. Taxomate imports each Etsy payout for you, so you do not rebuild it from reports in a spreadsheet.

  • The same mappings every time. Every payout posts with the account mappings you set, so each fee and tax type lands in the same account each month.

  • Books that stay current. Turn on auto-post and new payouts post after their deposit date, without a manual step.

  • Tax kept separate. Tax collected on Etsy sales posts to its own account, separate from sales. Taxomate records the amounts; filing and tax advice stay with you or your accountant.

Why Etsy sellers choose Taxomate

Taxomate handles the payout bookkeeping for Etsy, so your time goes to checking the summary, not building it.

Onboarding help included
Book a free 1:1 onboarding call, or get help by email and video chat. Setup guides and help articles are in the help center.
You stay in control
You approve each connection in Etsy and Wave, set every account mapping, and can review each summary before it posts.
Priced by order volume
Plans start at $19/month for one sales channel with up to 200 orders a month, and the Growth plan has no channel limit. Every plan has a 14-day free trial.

Etsy to Wave questions

What is Taxomate?

Taxomate is an automated cloud-based accounting software designed to simplify the bookkeeping process for Amazon, eBay, Etsy, Walmart, and Shopify sellers. It imports Etsy payouts and posts summarized sales, fees, refunds and taxes to QuickBooks Online, Xero or Wave, so you do less manual entry.

How does Taxomate integrate with Etsy and Wave?

Taxomate connects to your Etsy account to fetch transaction details such as sales, refunds, and fees. It then processes these transactions and automatically posts them as summarized entries into Wave that match your Etsy payout reports, so each entry matches its deposit.

Do you charge extra for connecting multiple Etsy accounts or for importing historical data?

Connecting multiple Etsy accounts costs nothing extra. Historical data depends on your plan. Annual plans include all your history, as far back as Etsy provides. Monthly plans include this year, and at least the last 90 days. Earlier years on a monthly plan are a one-time catch-up (3 times your monthly plan price, at least $79), or included if you switch to annual. Your 14-day trial imports the last 90 days, and the rest of your plan's history imports when your plan starts.

What kind of support and resources does Taxomate offer to its users?

Taxomate provides its users with a range of support options and resources. This includes email support, 1:1 video chat support, comprehensive guides, video tutorials, and a knowledge base filled with helpful articles. These resources are designed to help users navigate the software, from setup to advanced features, ensuring a smooth experience.

The term 'Etsy' is a trademark of Etsy, Inc. This application uses the Etsy API but is not endorsed or certified by Etsy, Inc.