Walmart Marketplace QuickBooks integration

Connect Walmart Marketplace to QuickBooks, import settlement payouts, and post reconciliation-ready sales, fees, refunds, taxes, adjustments, and deposits into QuickBooks.

Import each Walmart settlement and post one summarized entry.

Turn Walmart Marketplace deposits into QuickBooks entries that explain the bank feed.

Use your trial to prove one Walmart payout imports, posts, and reconciles before backfilling history.

Walmart lines

QuickBooks accounts

Sales

Walmart Sales

Shipping

Walmart Shipping

Refunds

Walmart Refunds

Commission

Walmart Commission Fees

WFS and other fees

Walmart Fees

Sales tax collected

Walmart Sales Tax Collected

Default account names from Quick Setup. You can change any mapping.

Verified QuickBooks App Store reviews
14 days Free trial, last 90 days of payouts imported
$29 / mo Growth plan, no cap on channels

Walmart to QuickBooks: one summarized entry for each deposit

Walmart pays you in batches. Each deposit mixes sales, fees, refunds, and taxes, so it rarely matches your QuickBooks books on its own. Walmart reports each settlement period in a reconciliation report. Taxomate reads that report and groups it into categories. Taxomate imports the Walmart settlement and posts one summarized entry to QuickBooks that matches the bank deposit. You skip the spreadsheet.

Before and after

68 Walmart transactions become one QuickBooks entry.

Every order adds its own sale, fee and shipping lines to the Walmart settlement. Taxomate adds them up by category, so QuickBooks gets one entry with the same total as the bank deposit.

Walmart settlement lines 68 lines

#1041 Sale $24.99
#1041 Shipping $4.99
#1041 Commission −$4.50
#1042 Sale $18.50
#1042 Commission −$2.78
#1043 Sale $31.00
#1043 Commission −$4.65
#1044 Sale $12.99
#1044 Shipping $4.99
#1044 Commission −$2.70
#1045 Sale $44.00
… 57 more lines

QuickBooks · One summarized entry

Walmart sales and shipping: $765.78
Refunds: −$55.00
Walmart fees: −$114.92
Bank deposit: $595.86

Posted as a journal entry or an invoice, based on your setting.

Example figures for 28 orders. Your categories and accounts follow your own settlement and mappings.

Setup

How to connect Walmart to QuickBooks

01

Connect Walmart

Connect your Walmart Marketplace account. You approve access in Walmart, or you enter your API credentials. Taxomate then downloads your reconciliation reports.
02

Connect QuickBooks

Connect QuickBooks Online. You sign in with Intuit and approve access to your company file.
03

Set your account mappings

Run Quick Setup to create default income, expense, and cost of goods accounts in QuickBooks, or pick accounts you already have. Then check the account for each category. You can change any mapping later. Taxomate does not post until the required mappings are set.
04

Review a Walmart settlement

Open a Walmart settlement in Taxomate. It shows sales, refunds, commission, fees, shipping, and tax grouped by category, with the settlement total.
05

Post to QuickBooks

Post the settlement. Taxomate creates one summarized entry in QuickBooks as a journal entry or an invoice, based on your posting setting. You can also turn on auto-post so new settlements post after the deposit date.
06

Reconcile with your bank deposit

Match the posted entry to the bank deposit in QuickBooks. The posted total is the settlement total, so it lines up with the deposit. If you turned on auto deposit, Taxomate also records the deposit to your bank account.

Posting

What Taxomate posts to QuickBooks

Taxomate groups each settlement by category and posts them to the QuickBooks accounts you map. The table lists the categories and where each one goes.

Transaction type	Where it goes	Default account
Sales	Income account	Walmart Sales
Shipping	Income account	Walmart Shipping
Gift wrap revenue	Income account	Walmart Gift Wrap Revenue
Refunds	Income account	Walmart Refunds
Commission	Expense account	Walmart Commission Fees
Fees, including Walmart Fulfillment Services fees	Expense account	Walmart Fees
Advertising	Expense account	Walmart Advertising
Adjustments	Expense account	Walmart Adjustments
Sales tax collected	Liability account	Walmart Sales Tax Collected
Sales tax remitted	Liability account	Walmart Sales Tax Remitted
Instant transfer	Liability account	Walmart Instant Transfers
Reserved and carried balances	Liability account	Walmart Reserved Balances, Walmart Carried Balances

Good to know

Taxomate posts the totals as a journal entry or as an invoice with sales items, based on your setting. When you post journal entries, it can also create the bank deposit.
You can turn on QuickBooks classes to track amounts by class.
Every mapping is yours to change. The default account names are a starting point.

Questions before you connect Walmart to QuickBooks

Short answers on how a payout-based workflow handles Walmart deposits in QuickBooks.

How do I connect Walmart to QuickBooks without rebuilding payout spreadsheets?

Start with the Walmart settlement, import the related sales, fees, refunds, taxes, and adjustments, then review the summarized QuickBooks entry before posting.

Can a Walmart QuickBooks integration help reconcile deposits in QuickBooks?

Yes, if the workflow uses the payout as the control total and posts a summarized entry that can be matched against the bank deposit in QuickBooks.

What should I test first in a Walmart to QuickBooks trial?

Use one recent Walmart settlement as the activation test. The workflow is ready to scale when the first import, first successful post, and bank reconciliation all line up.

Before you import history

Test Walmart to QuickBooks with one settlement payout

Before you import months of Walmart Marketplace history, use one representative settlement payout to confirm the summarized QuickBooks entry and bank deposit match.

1 Import one recent Walmart settlement payout with sales, refunds, fees, and taxes.
2 Review the QuickBooks summary and compare it to the Walmart settlement report.
3 Confirm the first successful post in QuickBooks reconciles to the bank deposit before importing more history.

Reconciliation playbook

Walmart QuickBooks settlement reconciliation playbook

The goal is a QuickBooks entry for each Walmart settlement that matches the bank deposit.

Import the Walmart settlement: Use the Walmart Marketplace settlement payout as the control total, including sales, refunds, fees, taxes, and adjustments.
Review the QuickBooks summary: Check the QuickBooks post before sending it so Walmart revenue, fees, refunds, taxes, and clearing entries are understandable.
Match the first post: The first successful QuickBooks post should reconcile to the Walmart bank deposit before more settlement periods are imported.

Activation checklist

Walmart settlement imports with sales, refunds, fees, taxes, and adjustments.
QuickBooks summary separates Walmart revenue, fees, refunds, taxes, and clearing.
The first successful post in QuickBooks reconciles to the Walmart bank deposit.

Comparing ecommerce accounting tools?

A2X vs Link My Books for Walmart to QuickBooks

See how A2X, Link My Books, and Taxomate compare for this exact Walmart to QuickBooks payout workflow before you test your first import and post.

Compare Options

What the Walmart QuickBooks integration replaces

Without an integration, every Walmart payout means copying a report into QuickBooks line by line and checking that the total matches the bank deposit. Taxomate does that step for you, the same way each time.

Less manual entry: Taxomate turns each Walmart payout into one summarized entry in QuickBooks, so you match one entry to each deposit instead of copying payout reports by hand.
See where the money went: Sales, fees, refunds, shipping and tax post to the accounts you map, so your profit and loss report shows each one. Taxomate can also send summarized cost of goods sold (COGS) entries.
One summary per payout: Each summary breaks the payout down into sales, refunds and fees, and its total equals the deposit. You can review it before it posts.

Benefits

Why automate your Walmart accounting?

Taxomate turns your Walmart sales, fees and tax data into summarized entries that match your payouts in QuickBooks.

See all integrations →

No payout spreadsheets. Taxomate imports each Walmart payout for you, so you do not rebuild it from reports in a spreadsheet.
The same mappings every time. Every payout posts with the account mappings you set, so each fee and tax type lands in the same account each month.
Books that stay current. Turn on auto-post and new payouts post after their deposit date, without a manual step.
Tax kept separate. Tax collected on Walmart sales posts to its own account, separate from sales. Taxomate records the amounts; filing and tax advice stay with you or your accountant.

Why Walmart sellers choose Taxomate

Taxomate handles the payout bookkeeping for Walmart, so your time goes to checking the summary, not building it.

Onboarding help included: Book a free 1:1 onboarding call, or get help by email and video chat. Setup guides and help articles are in the help center.
You stay in control: You approve each connection in Walmart and QuickBooks, set every account mapping, and can review each summary before it posts.
Priced by order volume: Plans start at $19/month for one sales channel with up to 200 orders a month, and the Growth plan has no channel limit. Every plan has a 14-day free trial.

QuickBooks Inventory sync add-on

QuickBooks inventory sync for Walmart

With the QuickBooks Inventory sync add-on, Taxomate also updates inventory in QuickBooks Online and helps you see profit by SKU.

See plans and pricing →

Sales invoices reduce or increase inventory levels in QuickBooks based on your Walmart sales and fees.
Import inventory history for the period your plan includes, up to what Walmart provides.
See the sales and fee breakdown per SKU with QuickBooks Online classes (requires a QuickBooks plan with classes).

Walmart to QuickBooks questions

What is Taxomate?

Taxomate is an automated cloud-based accounting software designed to simplify the bookkeeping process for Amazon, eBay, Etsy, Walmart, and Shopify sellers. It imports Walmart payouts and posts summarized sales, fees, refunds and taxes to QuickBooks Online, Xero or Wave, so you do less manual entry.

How does Taxomate integrate with Walmart and QuickBooks?

Taxomate connects to your Walmart account to fetch transaction details such as sales, refunds, and fees. It then processes these transactions and automatically posts them as summarized entries into QuickBooks that match your Walmart payout reports, so each entry matches its deposit.

Do you charge extra for connecting multiple Walmart accounts or for importing historical data?

Connecting multiple Walmart accounts costs nothing extra. Historical data depends on your plan. Annual plans include all your history, as far back as Walmart provides. Monthly plans include this year, and at least the last 90 days. Earlier years on a monthly plan are a one-time catch-up (3 times your monthly plan price, at least $79), or included if you switch to annual. Your 14-day trial imports the last 90 days, and the rest of your plan's history imports when your plan starts.

What kind of support and resources does Taxomate offer to its users?

Taxomate provides its users with a range of support options and resources. This includes email support, 1:1 video chat support, comprehensive guides, video tutorials, and a knowledge base filled with helpful articles. These resources are designed to help users navigate the software, from setup to advanced features, ensuring a smooth experience.