Walmart Marketplace Xero integration
Connect Walmart Marketplace to Xero, import settlement payouts, and post reconciliation-ready sales, fees, refunds, taxes, adjustments, and deposits into Xero.
Import each Walmart settlement and post one summarized entry.
Turn Walmart Marketplace deposits into Xero entries that explain the bank feed.
Use your trial to prove one Walmart payout imports, posts, and reconciles before backfilling history.
Walmart lines
Xero accounts
- Sales
- Shipping
- Refunds
- Commission
- WFS and other fees
- Sales tax collected
- 5.0 / 5 88+ reviews on the Xero App Store
- 14 days Free trial, last 90 days of payouts imported
- $29 / mo Growth plan, no cap on channels
Walmart to Xero: one summarized entry for each deposit
Walmart pays you in batches. Each deposit mixes sales, fees, refunds, and taxes, so it rarely matches your Xero books on its own. Walmart reports each settlement period in a reconciliation report. Taxomate reads that report and groups it into categories. Taxomate imports the Walmart settlement and posts one summarized entry to Xero that matches the bank deposit. You skip the spreadsheet.
Before and after
68 Walmart transactions become one Xero entry.
Every order adds its own sale, fee and shipping lines to the Walmart settlement. Taxomate adds them up by category, so Xero gets one entry with the same total as the bank deposit.
Walmart settlement lines
68 lines
- #1041 Sale $24.99
- #1041 Shipping $4.99
- #1041 Commission −$4.50
- #1042 Sale $18.50
- #1042 Commission −$2.78
- #1043 Sale $31.00
- #1043 Commission −$4.65
- #1044 Sale $12.99
- #1044 Shipping $4.99
- #1044 Commission −$2.70
- #1045 Sale $44.00
- … 57 more lines
Xero · One summarized invoice
- Walmart sales and shipping
- $765.78
- Refunds
- −$55.00
- Walmart fees
- −$114.92
- Bank deposit
- $595.86
A negative total posts as a bill instead.
Setup
How to connect Walmart to Xero
- 01
Connect Walmart
Connect your Walmart Marketplace account. You approve access in Walmart, or you enter your API credentials. Taxomate then downloads your reconciliation reports.
- 02
Connect Xero
Connect Xero. You approve access and select the Xero organization to use.
- 03
Set your account mappings
Run Quick Setup to create default accounts in Xero, or pick accounts you already have. Then check the account and tax type for each category. You can change any mapping later. Taxomate does not post until the required mappings are set.
- 04
Review a Walmart settlement
Open a Walmart settlement in Taxomate. It shows sales, refunds, commission, fees, shipping, and tax grouped by category, with the settlement total.
- 05
Post to Xero
Post the settlement. Taxomate creates one summarized invoice in Xero, with lines grouped by category, SKU, or order based on your setting. A negative total posts as a bill instead. You choose the invoice status: Draft, Submitted, or Authorised. You can also turn on auto-post so new settlements post after the deposit date.
- 06
Reconcile with your bank deposit
Match the posted invoice to the bank deposit in Xero. The invoice total is the settlement total, so it lines up with the deposit. Xero only matches approved invoices, so approve a Draft or Submitted invoice first.
Posting
What Taxomate posts to Xero
Taxomate groups each settlement by category and posts them to the Xero accounts you map. The table lists the categories and where each one goes.
| Transaction type | Where it goes | Default account |
|---|---|---|
| Sales | Income account | Walmart Sales |
| Shipping | Income account | Walmart Shipping |
| Gift wrap revenue | Income account | Walmart Gift Wrap Revenue |
| Refunds | Income account | Walmart Refunds |
| Commission | Expense account | Walmart Commission Fees |
| Fees, including Walmart Fulfillment Services fees | Expense account | Walmart Fees |
| Advertising | Expense account | Walmart Advertising |
| Adjustments | Expense account | Walmart Adjustments |
| Sales tax collected | Liability account | Walmart Sales Tax Collected |
| Sales tax remitted | Liability account | Walmart Sales Tax Remitted |
| Instant transfer | Liability account | Walmart Instant Transfers |
| Reserved and carried balances | Liability account | Walmart Reserved Balances, Walmart Carried Balances |
Good to know
- Taxomate posts one invoice for the settlement, with lines grouped by category, SKU, or order. If the total is negative, it posts a bill.
- You can turn on Xero tracking categories to split amounts by tracking category.
- Every mapping is yours to change. The default account names are a starting point.
Questions before you connect Walmart to Xero
Short answers on how a payout-based workflow handles Walmart deposits in Xero.
How do I connect Walmart to Xero without rebuilding payout spreadsheets?
Start with the Walmart settlement, import the related sales, fees, refunds, taxes, and adjustments, then review the summarized Xero entry before posting.
Can a Walmart Xero integration help reconcile deposits in Xero?
Yes, if the workflow uses the payout as the control total and posts a summarized entry that can be matched against the bank deposit in Xero.
What should I test first in a Walmart to Xero trial?
Use one recent Walmart settlement as the activation test. The workflow is ready to scale when the first import, first successful post, and bank reconciliation all line up.
Before you import history
Test Walmart to Xero with one settlement payout
Before you import months of Walmart Marketplace history, use one representative settlement payout to confirm the import, Xero post, and bank deposit match.
- 1 Import one recent Walmart settlement payout with sales, refunds, fees, and tax activity.
- 2 Review the summarized Xero entry and compare it to the Walmart settlement report.
- 3 Confirm the first successful post in Xero reconciles to the bank deposit before importing more history.
Reconciliation playbook
Walmart Xero settlement reconciliation playbook
The goal is a Xero entry that explains each Walmart deposit without rebuilding spreadsheets.
- Import the Walmart settlement
- Use one Walmart Marketplace settlement payout as the control total, including sales, refunds, fees, tax, and adjustment activity.
- Review the Xero summary
- Check the Xero post before sending it so Walmart revenue, fees, refunds, tax, and clearing lines are easy to close.
- Reconcile the bank deposit
- The first successful Xero post should match the Walmart settlement deposit before you import more payout history.
Activation checklist
- Walmart settlement imports with sales, refunds, fees, taxes, and adjustments.
- Xero summary explains the Walmart payout without manual journal rebuilding.
- The first successful post in Xero reconciles to the Walmart bank deposit.
Comparing ecommerce accounting tools?
A2X vs Link My Books for Walmart to Xero
See how A2X, Link My Books, and Taxomate compare for this exact Walmart to Xero payout workflow before you test your first import and post.
What the Walmart Xero integration replaces
Without an integration, every Walmart payout means copying a report into Xero line by line and checking that the total matches the bank deposit. Taxomate does that step for you, the same way each time.
- Less manual entry
- Taxomate turns each Walmart payout into one summarized entry in Xero, so you match one entry to each deposit instead of copying payout reports by hand.
- See where the money went
- Sales, fees, refunds, shipping and tax post to the accounts you map, so your profit and loss report shows each one. Taxomate can also send summarized cost of goods sold (COGS) entries.
- One summary per payout
- Each summary breaks the payout down into sales, refunds and fees, and its total equals the deposit. You can review it before it posts.
Benefits
Why automate your Walmart accounting?
Taxomate turns your Walmart sales, fees and tax data into summarized entries that match your payouts in Xero.
See all integrations →-
No payout spreadsheets. Taxomate imports each Walmart payout for you, so you do not rebuild it from reports in a spreadsheet.
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The same mappings every time. Every payout posts with the account mappings you set, so each fee and tax type lands in the same account each month.
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Books that stay current. Turn on auto-post and new payouts post after their deposit date, without a manual step.
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Tax kept separate. Tax collected on Walmart sales posts to its own account, separate from sales. Taxomate records the amounts; filing and tax advice stay with you or your accountant.
Why Walmart sellers choose Taxomate
Taxomate handles the payout bookkeeping for Walmart, so your time goes to checking the summary, not building it.
- Onboarding help included
- Book a free 1:1 onboarding call, or get help by email and video chat. Setup guides and help articles are in the help center.
- You stay in control
- You approve each connection in Walmart and Xero, set every account mapping, and can review each summary before it posts.
- Priced by order volume
- Plans start at $19/month for one sales channel with up to 200 orders a month, and the Growth plan has no channel limit. Every plan has a 14-day free trial.
Walmart to Xero questions
What is Taxomate?
Taxomate is an automated cloud-based accounting software designed to simplify the bookkeeping process for Amazon, eBay, Etsy, Walmart, and Shopify sellers. It imports Walmart payouts and posts summarized sales, fees, refunds and taxes to QuickBooks Online, Xero or Wave, so you do less manual entry.
How does Taxomate integrate with Walmart and Xero?
Taxomate connects to your Walmart account to fetch transaction details such as sales, refunds, and fees. It then processes these transactions and automatically posts them as summarized entries into Xero that match your Walmart payout reports, so each entry matches its deposit.
Do you charge extra for connecting multiple Walmart accounts or for importing historical data?
Connecting multiple Walmart accounts costs nothing extra. Historical data depends on your plan. Annual plans include all your history, as far back as Walmart provides. Monthly plans include this year, and at least the last 90 days. Earlier years on a monthly plan are a one-time catch-up (3 times your monthly plan price, at least $79), or included if you switch to annual. Your 14-day trial imports the last 90 days, and the rest of your plan's history imports when your plan starts.
What kind of support and resources does Taxomate offer to its users?
Taxomate provides its users with a range of support options and resources. This includes email support, 1:1 video chat support, comprehensive guides, video tutorials, and a knowledge base filled with helpful articles. These resources are designed to help users navigate the software, from setup to advanced features, ensuring a smooth experience.
Post your first payout today.
Try Taxomate free for 14 days. Your trial imports the last 90 days. Check the first entry before you send it.