Connect Etsy to Xero, import Etsy deposits, and post reconciliation-ready sales, fees, refunds, taxes, and deposits into Xero.
Import each Etsy deposit and post one summarized entry.
Turn Etsy deposits into Xero entries that explain the bank feed.
Use your trial to prove one Etsy deposit imports, posts, and reconciles before backfilling history.
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Etsy pays you in batches. Each deposit mixes sales, fees, refunds, and taxes, so it rarely matches your Xero books on its own. Etsy tracks your money in a payment account ledger. Taxomate reads the ledger and treats each disbursement to your bank as a deposit. Taxomate imports the Etsy deposit and posts one summarized entry to Xero that matches the bank deposit. You skip the spreadsheet.
Connect your Etsy shop. You approve access in Etsy. Taxomate then reads your payment account ledger and treats each disbursement to your bank as a deposit.
Connect Xero. You approve access and select the Xero organization to use.
Run Quick Setup to create default accounts in Xero, or pick accounts you already have. Then check the account and tax type for each category. You can change any mapping later. Taxomate does not post until the required mappings are set.
Open an Etsy deposit in Taxomate. It shows sales, refunds, shipping, fees, advertising, and tax grouped by category, with the deposit total.
Post the deposit. Taxomate creates one summarized invoice in Xero, with lines grouped by category, SKU, or order based on your setting. A negative total posts as a bill instead. You choose the invoice status: Draft, Submitted, or Authorised. You can also turn on auto-post so new deposits post after the deposit date.
Match the posted invoice to the bank deposit in Xero. The invoice total is the deposit total, so it lines up with the deposit. Xero only matches approved invoices, so approve a Draft or Submitted invoice first.
Taxomate groups each deposit by category and posts them to the Xero accounts you map. The table lists the categories and where each one goes.
| Transaction type | Where it goes | Default account |
|---|---|---|
| Sales | Income account | Etsy Sales |
| Shipping | Income account | Etsy Shipping |
| Refunds | Income account | Etsy Refunds |
| Transaction and payment processing fees | Expense account | Etsy Fees |
| Listing fees | Expense account | Etsy Fees |
| Etsy Ads and offsite ads | Expense account | Etsy Advertising |
| Adjustments | Expense account | Etsy Adjustments |
| Tax collected | Liability account | Etsy Sales Tax Collected |
| Tax remitted | Liability account | Etsy Sales Tax Remitted |
| Clearing | Clearing account | Etsy Clearing Account |
| Reserved balance | Asset account | Etsy Reserved Balances |
| Carried balance | Asset account | Etsy Carried Balances |
Plans start at $14/month for one sales channel with up to 200 orders a month. Every plan has a 14-day free trial. See pricing.
Short answers on how a payout-based workflow handles Etsy deposits in Xero.
Start with the Etsy deposit, import the related sales, fees, refunds, taxes, and adjustments, then review the summarized Xero entry before posting.
Yes, if the workflow uses the payout as the control total and posts a summarized entry that can be matched against the bank deposit in Xero.
Use one recent Etsy deposit as the activation test. The workflow is ready to scale when the first import, first successful post, and bank reconciliation all line up.
First-post proof
Before you import months of Etsy sales, use one representative Etsy deposit to confirm the Xero summary and bank reconciliation path.
Reconciliation playbook
The goal is to turn each Etsy deposit into a Xero entry that reconciles without manual journals.
Use the Etsy deposit as the control total, then summarize related sales, refunds, fees, tax, and adjustments around that payout.
Check the proposed Xero post before sending it so Etsy revenue, fees, refunds, tax, and clearing lines are understandable.
The first successful Xero post should reconcile to the Etsy bank deposit before historical deposits are imported.
Activation checklist
Comparing ecommerce accounting tools?
See how A2X, Link My Books, and Taxomate compare for this exact Etsy to Xero payout workflow before you test your first import and post.
Exhausted from constantly grappling with the intricacies of manual data entry? Fed up with the time-consuming tasks and the ever-lingering possibility of human error? With our automated system, you can say goodbye to the tedious task of manually handling your financial data.
Taxomate turns each Etsy payout into one summarized entry in Xero, so you match one entry to each deposit instead of copying payout reports by hand.
Sales, fees, refunds, shipping and tax post to the accounts you map, so your profit and loss report shows each one. Taxomate can also send summarized cost of goods sold (COGS) entries.
Each summary breaks the payout down into sales, refunds and fees, and its total equals the deposit. You can review it before it posts.
Taxomate turns your Etsy sales, fees and tax data into summarized entries that match your payouts in Xero.
No payout spreadsheets: Taxomate imports each Etsy payout for you, so you do not rebuild it from reports in a spreadsheet.
The same mappings every time: Every payout posts with the account mappings you set, so each fee and tax type lands in the same account each month.
Books that stay current: Turn on auto-post and new payouts post after their deposit date, without a manual step.
Tax kept separate: Tax collected on Etsy sales posts to its own account, separate from sales. Taxomate records the amounts; filing and tax advice stay with you or your accountant.
Getting started with Taxomate in 10 minutes or less.
Start a 14-day free trial. Creating an account takes a few minutes.
Connect your Etsy seller account and Xero. Each one asks you to approve access.
Run Quick Setup or pick your own accounts, then confirm the account and tax setting for each category. You can change any mapping later.
Review each Etsy summary and post it to Xero, or turn on auto-post so new payouts post after their deposit date.
Taxomate handles the payout bookkeeping for Etsy, so your time goes to checking the summary, not building it.
Book a free 1:1 onboarding call, or get help by email and video chat. Setup guides and help articles are in the help center.
You approve each connection in Etsy and Xero, set every account mapping, and can review each summary before it posts.
Plans start at $14/month for one sales channel with up to 200 orders a month, and the Multi-channel plan has no channel limit. Every plan has a 14-day free trial.
Taxomate is an automated cloud-based accounting software designed to simplify the bookkeeping process for Amazon, eBay, Etsy, Walmart, and Shopify sellers. It imports Etsy payouts and posts summarized sales, fees, refunds and taxes to QuickBooks Online, Xero or Wave, so you do less manual entry.
Taxomate connects to your Etsy account to fetch transaction details such as sales, refunds, and fees. It then processes these transactions and automatically posts them as summarized entries into Xero that match your Etsy payout reports, so each entry matches its deposit.
No, Taxomate does not charge extra fees for connecting multiple Etsy accounts or for importing historical data. Our pricing plans are designed to offer flexibility and scalability, allowing you to add as many accounts as you need without additional costs. Taxomate can import as much historical data as allowed by each sales channel.
Taxomate provides its users with a range of support options and resources. This includes email support, 1:1 video chat support, comprehensive guides, video tutorials, and a knowledge base filled with helpful articles. These resources are designed to help users navigate the software, from setup to advanced features, ensuring a smooth experience.
Start your free trial today and see how Taxomate can transform your ecommerce accounting.
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The term 'Etsy' is a trademark of Etsy, Inc. This application uses the Etsy API but is not endorsed or certified by Etsy, Inc.