Every two weeks, Amazon deposits money into your bank account. One number. No breakdown. Just a lump sum that could be $5,000 or $50,000.
How much of that is actual profit? Good question.
That deposit bundles your sales, refunds, Amazon fees, shipping costs, and taxes into one number. QuickBooks sees a single transaction. Your accountant sees a problem. And you’re stuck guessing what’s what.
An Amazon Seller Central QuickBooks integration fixes this. The right tool breaks down every settlement, sorts each fee into the right category, and creates journal entries that match your bank deposits exactly. No guesswork. No hours of manual entry. Just accurate books that reconcile with one click.
Quick Answer: How Do You Connect Amazon Seller Central to QuickBooks?
You have two ways to get Amazon sales into QuickBooks Online:
- Intuit’s free Amazon Seller Connector. It records each Amazon sale as its own QuickBooks transaction, then groups them into a deposit for each payout. It suits sellers with one Amazon store on QuickBooks Online who want order-level detail.
- A settlement app such as Taxomate. It posts one summarized entry for each Amazon payout, with sales, fees, refunds and taxes split into your accounts. The entry total equals the bank deposit. It suits sellers who want fewer transactions, more history, or more channels.
Both methods balance. The difference is how much detail lands in QuickBooks and how much you review each payout. The comparison below shows what one payout becomes with each.
This guide covers everything you need to know about connecting Amazon to QuickBooks in 2026. If you’re new to Amazon seller accounting, start there for the full picture. If you use Xero instead, see how Taxomate connects Amazon to Xero.
Why Amazon Sellers Need QuickBooks Integration
The Amazon Settlement Problem
Amazon doesn’t pay you per sale. They pay you every 14 days in one settlement. That settlement wraps up everything:
- Product sales across all listings
- Customer refunds
- FBA fulfillment fees
- Referral fees (Amazon’s cut)
- Storage fees
- Advertising costs
- Shipping credits
- Sales tax collected
- Random adjustments
Amazon dumps all of this into one bank deposit. When $12,847.32 lands in your account, you know it’s from Amazon. But which products did well? How much did fees take? What’s your actual profit?
Without integration, you won’t know.
What Happens Without Integration
Sellers who skip Amazon QuickBooks integration run into real problems:
You overpay taxes. Amazon fees are deductible, but only if you track them. Recording just the net deposit means missing thousands in write-offs.
You miss patterns. Refunds spiking? Ads eating margins? You won’t catch it.
You lose visibility. “How much did I make last month?” becomes a question without an answer.
Tax season hurts. Your accountant wants details. You have guesses.
Growth decisions are blind. Which products make money? Which should you cut? You need data to know.
What Good Integration Looks Like
With proper Amazon QuickBooks integration:
- Every fee gets sorted automatically
- Settlements match bank deposits exactly
- Reconciliation takes one click
- You see real margins in real time
- Tax prep takes minutes, not days
Does QuickBooks Have Native Amazon Integration?
Yes. Intuit makes two apps with Amazon in the name. Only one of them is for sellers.
Amazon Business Purchases App
The Amazon Business Purchases app connects an Amazon Business account to QuickBooks. It tracks what you buy from Amazon, such as office supplies.
It does not connect your Seller Central account. It won’t import your sales, fees, or settlements. If you sell on Amazon, this is the wrong app.
Amazon Seller Connector by QuickBooks
Intuit’s seller app is the Amazon Seller Connector by QuickBooks. In the QuickBooks app list it is called Amazon Marketplace Connector by Intuit. Amazon and Intuit also announced in December 2024 that QuickBooks would be available inside Seller Central.
According to Intuit’s help article (checked October 28, 2026), the connector:
- is free for QuickBooks Online customers, and works with QuickBooks Online only
- imports sales, fees, sales tax, shipping, refunds and payouts
- records each sale as a sales receipt plus a fee expense, held in undeposited funds
- groups the sales in each payout into one deposit that QuickBooks matches to the bank feed
- asks you to choose an account for some payout adjustments
- imports up to 12 months of past transactions
- matches Amazon products to your QuickBooks products
- puts every sale on one generic Amazon customer
- holds transactions in a review queue unless you turn on auto-add
Intuit’s article does not say whether different Amazon fee types go to different accounts.
Free Connector or Settlement App?
Here is what one Amazon payout becomes in QuickBooks. Take a payout with 40 orders and 2 refunds:
- With the free connector: at least 40 sales receipts and 40 fee expenses, the refund transactions, and 1 deposit. That is more than 80 QuickBooks transactions to review for one payout.
- With Taxomate: 1 summarized entry, split into sales, fees, refunds, taxes and reserves. Its total equals the bank deposit.
Neither method is wrong. Per-sale detail is useful if you want revenue by order or product inside QuickBooks. One entry per payout is easier to review and to reconcile, which is why many accountants prefer it for marketplace sellers.
| Amazon Seller Connector by QuickBooks | Taxomate | |
|---|---|---|
| Who builds it | Intuit | Taxomate |
| What one payout becomes | A sales receipt and a fee expense for each sale, plus a deposit | One summarized entry for the payout |
| Bank reconciliation | QuickBooks matches the deposit it creates to the bank feed | The posted total equals the payout, so it matches the bank deposit |
| History | Up to 12 months | All your history on annual plans; this year on monthly plans |
| Other sales channels | Amazon only | Shopify, eBay, Etsy and Walmart in the same books |
| Accounting software | QuickBooks Online | QuickBooks Online, Xero and Wave |
| Price | Free with QuickBooks Online | From $19/month (pricing) |
Connector facts are from Intuit’s help article and app listing, checked October 28, 2026.
The free connector can suit you if you sell only on Amazon, use QuickBooks Online, want each sale as its own transaction, and 12 months of history is enough.
A settlement app suits you if you want one entry per payout that equals the deposit, need more than 12 months of history, sell on more than one channel, or use Xero or Wave.
Best Amazon QuickBooks Integration Tools Compared
Four tools dominate this space. Here’s how they compare on price, features, and ease of use (see our detailed Taxomate vs A2X vs Link My Books comparison for a deeper dive):
If you are specifically looking for replacement-style options beyond this Amazon-focused comparison, read our Taxomate alternatives guide.
| Feature | Taxomate | A2X | Link My Books | Webgility |
|---|---|---|---|---|
| Setup Time | 5 minutes | 1-2 hours | 15 minutes | 1-2 hours |
| Entry Pricing | $19 | $29 | $24 (1 store, USD) | $79 |
| Multi-channel example (5K combined orders) | $85 | $179 (from Nov 14, 2026) | $90 (5 stores, USD) | ~$299* |
| Multi-Channel Pricing | Unlimited on Growth plan | Single-channel plans or A2X Multi with channel caps | By orders and store count (1, 2, 5 or 10 stores) | Base plans plus extra-order and extra-channel fees |
| Free Historical Data | On annual plans (monthly plans include this year) | Limited by plan (3-24 months) | Limited by plan (90 days on trial, up to 24 months on paid tiers) | 3 months included, more is a paid add-on |
| Inventory Sync | Yes | No | No | Yes |
| Free Onboarding | Yes | No | Yes | Yes |
| Xero Support | Yes | Yes | Yes | Yes |
| Wave Support | Yes | No | No | No |
A2X Multi pricing is $179/month at 5,000 combined monthly orders from November 14, 2026, per A2X’s price list effective November 14, 2026. Link My Books prices are USD per month excluding VAT, read on its pricing page on October 23, 2026, and the example above uses its 5-store price. Webgility pricing checked October 16, 2026: the QuickBooks Online Advanced plan is $149/month billed monthly for 800 orders and 2 channels, plus $10/month per 500 extra orders and $20/month per extra channel. The 5-channel, 5,000-order example is $149 + $90 + $60.
Taxomate
Best for: Most Amazon sellers
Taxomate was built for sellers, not accountants. Setup takes about 5 minutes. No complex mapping needed. Connect Amazon, connect QuickBooks, confirm defaults, done.
Why sellers pick it:
- 5-minute setup (no accounting degree required)
- Starter plan covers one sales channel. Growth plan adds unlimited channels—sell on Amazon, eBay, Shopify, and more without paying per channel
- All your history included on annual plans (others charge extra or limit history)
- QuickBooks inventory sync as an add-on
- Free 1:1 onboarding with a real person on every plan
Price: $19-$299/month (Starter, 1 channel) or $29-$399/month (Growth, unlimited channels) based on order volume. At 5,000 combined monthly orders, Taxomate Growth is $85/month versus A2X Multi at $179/month from November 14, 2026 on the comparable public multi-channel tier.
A2X
Best for: Accountants managing client books
A2X has strong name recognition with bookkeepers. Accurate software, but setup takes time and accounting knowledge. Most sellers find they need their accountant to configure it. See our full A2X alternative comparison for details.
Strengths:
- Strong accountant network
- Multi-currency support
- Detailed mapping options
Weaknesses:
- 1-2 hour setup requiring accounting knowledge
- Per-channel pricing adds up fast for multi-channel sellers
- History limited to 3-24 months depending on plan
- No inventory sync to QuickBooks
Price: Public A2X pricing now has both single-channel plans and A2X Multi plans. Single-channel plans still start at $29/month, but the more realistic multi-channel comparison is $95/month at 1,000 combined orders, $179/month at 5,000, and $249/month at 10,000 (A2X prices from November 14, 2026). It is still materially more expensive than Taxomate once you add channels. Use our A2X cost calculator to price your own order volume.
Link My Books
Best for: UK and EU sellers focused on VAT
Link My Books started in the UK and handles VAT well. Clean interface, decent setup experience.
Strengths:
- Good VAT handling for UK/EU
- Clean interface
- Invoice-style summaries
Weaknesses:
- Price rises with both order volume and channel count
- History depth depends on plan level
- No inventory sync to QuickBooks
Price: Link My Books prices by order volume and store count, in bands of 1, 2, 5 and 10 stores. In USD (read October 23, 2026), 1,000 monthly orders costs $47 with 1 store, $55 with 2 and $68 with 5. 5,000 orders costs $68, $77 and $90. 10,000 orders costs $112, $124 and $137.
Webgility
Best for: Large enterprise sellers with dedicated IT
Webgility goes beyond accounting into inventory and shipping. Lots of features—but lots of complexity and cost to match.
Strengths:
- Enterprise inventory management
- Shipping automation
- Desktop option for QuickBooks Desktop users
Weaknesses:
- Order limits (300-1,500/month on QuickBooks Online plans) with $10 per 500 extra orders and $20 per extra channel
- Hours to set up properly
- No Wave support
- Real cost at high volume is much higher than base price
Price: $79-$349/month billed monthly for QuickBooks Online ($69-$299 billed annually). The $149 Advanced plan includes 800 orders/month and 2 channels. A seller processing 5,000 orders on 2 channels would pay $149 base + $90 in extra-order fees = about $239/month. With 5 channels, add $60 for 3 extra channels. Webgility also lists a separate $15 per 500 orders “backend overage” without saying when it applies. See our Webgility alternative page for the full math.
Bottom line: For most Amazon sellers, Taxomate still offers the best combination of price, features, and ease of use. The current public pricing story is clearer than it used to be, but A2X and Link My Books still get less attractive as channel count grows, while Webgility is a much heavier product that costs more at volume. Choose A2X if your accountant already wants it, Link My Books if you are a VAT-heavy UK or EU seller who likes its reporting style, or Webgility only if you genuinely need a broader operations platform.
How to Connect Amazon to QuickBooks with Taxomate
Here’s the full process. Takes about 5 minutes. To see what Taxomate posts from each settlement, read the Amazon Seller Central to QuickBooks workflow.
Step 1: Create Your Free Trial
Go to taxomate.com and click “Start Free Trial.” Enter your email and password. No credit card needed. Check our pricing page to compare plans.
Step 2: Connect Amazon
From your dashboard, click “Add Connection” and pick Amazon. Select your marketplace (US, UK, Canada, etc.). Taxomate supports all Amazon marketplaces.
Taxomate sends you to Amazon Seller Central. Log in and authorize the Amazon Seller Central QuickBooks integration. Amazon confirms, sends you back.
Step 3: Connect QuickBooks
Click “Add Connection” and pick QuickBooks. Log into Intuit and approve access.
Taxomate finds your chart of accounts automatically.
Step 4: Confirm Mapping
Taxomate suggests standard mappings:
- Sales → Revenue account
- Fees → Expense account
- Refunds → Returns account
- Taxes → Tax Liability
Most sellers keep the defaults. Adjust if your accountant wants something different.
Step 5: Import History
Want past settlements? Annual plans include all your history. Monthly plans include this year, and at least the last 90 days. Your 14-day trial imports the last 90 days, and the rest of your plan’s history imports when your plan starts. Amazon lists about 90 days of settlement reports by API. Older ones come by Seller Central request or file upload.
Great for tax prep or catching up your books.
Step 6: Turn On Auto-Sync
Enable auto-posting. New settlements post automatically. Match each to your bank deposit with one click.
Total time: Under 5 minutes.
What Data Syncs?
Sales
- Product sales
- Shipping income
- Gift wrap income
- Promotional rebates
Fees (Broken Out)
This is where Amazon FBA QuickBooks integration pays off:
- Referral fees (commissions)
- FBA fulfillment fees
- Storage fees (monthly and long-term)
- Inbound transportation fees
- Advertising fees
- Subscription fees
- Other service fees
Each goes to the right expense account.
Refunds
- Refund amounts
- Refunded commissions
- A-to-z guarantee claims
- Chargebacks
Reimbursements
- Lost inventory
- Damaged inventory
- Customer return issues
- Warehouse errors
Taxes
- Sales tax collected
- Marketplace facilitator tax
- VAT for UK/EU sellers
Taxomate handles your region correctly.
Inventory
- Real-time stock tracking
- COGS tracking
- Inventory value
A2X and Link My Books don’t sync inventory to QuickBooks. Both Taxomate and Webgility offer this feature, though Webgility’s order limits and extra-order fees add cost at scale.
Best Practices
Reconcile Every Settlement
Don’t let them pile up. Match each settlement to its bank deposit within days. Catching issues early is easier than fixing months of problems.
Track Fees Separately
Amazon fees are deductible. But one big “fees” bucket hides useful info.
Break out at least:
- Referral fees
- FBA fees
- Advertising
- Storage
You’ll see what’s eating your margins.
Review Monthly
Set a reminder to check:
- Revenue vs. last month
- Fee percentages
- Refund rates
- Net margins
What you track, you can improve.
Keep Historical Data
Historical settlements help with:
- Tax prep
- Year-over-year comparison
- Loan applications
- Selling your business
Annual plans include all your history. On a monthly plan, earlier years are a one-time catch-up (3 times your monthly plan price, at least $79), or included if you switch to annual.
Share With Your Accountant
Give your accountant Taxomate access. They can check your mapping and review entries. For more on organizing your books, see our Amazon seller accounting and bookkeeping guide.
Tax time becomes easy instead of painful.
Common Problems
Settlement Doesn’t Match Bank Deposit
Why: Timing differences, partial settlements, currency conversion.
Fix: Check settlement dates in Seller Central. Most mismatches clear up once dates align.
Duplicates
Why: Switched tools without cleanup, manual plus auto entry, re-imported settlements.
Fix: Delete dupes in QuickBooks. Use Taxomate’s duplicate detection.
Wrong Mapping
Why: Defaults don’t match your accounts, account names changed.
Fix: Update mapping in Taxomate. Re-post affected settlements.
Missing History
Why: Marketplace limits, plan limits (some tools charge extra). Amazon lists about 90 days of settlement reports by API.
Fix: Request older settlement reports in Seller Central or upload the files. Annual Taxomate plans include all your history. Monthly plans include this year.
FAQ
Does QuickBooks connect directly to Amazon?
Yes. Intuit’s free Amazon Seller Connector by QuickBooks imports Amazon sales, fees, refunds and payouts into QuickBooks Online, one transaction per sale. A settlement app such as Taxomate posts one summarized entry per payout instead. The Amazon Business Purchases app is for buying from Amazon, not selling. See Free Connector or Settlement App? for which fits you.
How do I connect Amazon Seller Central to QuickBooks?
Use Taxomate:
- Create free trial at taxomate.com
- Connect Amazon Seller Central
- Connect QuickBooks
- Confirm mapping
- Enable auto-sync
Takes about 5 minutes. The Amazon to QuickBooks workflow page explains how each settlement is checked against the bank deposit.
What’s the best Amazon QuickBooks integration?
Depends on your situation:
- Taxomate: Best for most sellers. Fastest setup, unlimited channels on Growth plan, all your history on annual plans, inventory sync available, lower multi-channel cost than A2X Multi and Webgility
- A2X: Best if your accountant insists on it
- Link My Books: Best for UK/EU sellers who need specialized VAT
- Webgility: Best for large enterprises with IT resources
Most sellers get the best value with Taxomate.
How do I record Amazon sales in QuickBooks?
You can record each sale or each settlement. Amazon bundles sales, fees, and refunds into one deposit. Intuit’s connector records each sale, then groups them into a deposit. A settlement app breaks each settlement into categories in one entry, and the total matches your bank deposit. Many accountants prefer one entry per deposit because it ties to one bank line.
Can I auto-import Amazon sales?
Yes. Taxomate auto-imports settlement data. Each creates a journal entry with sales, fees, refunds, and taxes sorted correctly. Enable auto-posting and it runs without you.
How much does integration cost?
- Taxomate: $19-$299/month (Starter, 1 channel) or $29-$399/month (Growth, unlimited channels)
- A2X: Starts at $29/month for single-channel plans, or $95/$179/$249 on the public A2X Multi tiers from November 14, 2026
- Link My Books: USD prices by store count. At 1,000 monthly orders: $47 for 1 store, $55 for 2, $68 for 5. At 5,000: $68, $77, $90 (read October 23, 2026)
- Webgility: $79-$349/month billed monthly, with order limits (300-1,500/month) and $10 per 500 extra orders
Multi-channel sellers pay less with Taxomate’s Growth plan than with A2X Multi or Webgility. See our pricing page for exact rates by order volume.
Start Now
Amazon QuickBooks integration turns messy settlements into clean books. The right tool saves hours, prevents tax mistakes, and shows you real profit.
Taxomate is the fastest way to connect. 5 minutes to set up. Unlimited channels on the Growth plan. All your history on annual plans. Inventory sync available.
Learn more about our Amazon to QuickBooks integration or start your free trial and see how simple it can be.
Sources: QuickBooks App Store, Amazon Seller Central Help, competitor pricing pages. Taxomate and Link My Books prices checked October 23, 2026; A2X and Webgility prices as dated above.
